Receptionist/Office Administrator

Summary:
We currently have an exciting opportunity for a Receptionist/Office Administrator to join the team at our Cork office in the Mahon/Blackrock area. The successful candidate will provide receptionist and administration support along with office management.

Responsibilities:

• Carry out reception duties, responding and directing incoming calls.
• Greeting visitors to the office, managing the sign in & out process.
• Setting up meeting rooms with the correct equipment and refreshments and escorting visitors to the meeting rooms.
• Act as the main point of contact for vendors including office cleaning, maintenance, waste disposal, consumable supplies, and canteen supplies.
• Assist with the onboarding process of new staff including the issue of office access, office orientation and introductions.
• Ensure office stock and stationary levels of all offices are maintained.
• Manage Permit to Work system for any maintenance contractors coming into the office.
• Liaise with IT consultants on Tandem requirements.
• Management of the general enquiry email for Tandem Project Management.
• Provide administrative support to the Leadership team, HR, Finance and Talent Management as required.
• Support any other activity that is necessary for the general running of the office.

Qualifications & Experience:

• Previous experience in a similar role preferred.
• Proficiency in Microsoft Office (Word, Excel and PowerPoint, Outlook) is essential.
• Previous experience working in an office environment.
• Ability to multitask in a busy environment is a prerequisite for this position.
  Attention to detail.
• Strong written and verbal communication skills.