Manufacturing & Supply Chain Assistant

Summary:
The Manufacturing & Supply Chain Assistant will be responsible for maintaining stock levels of materials and providing administration support for production within a growing company based in East Cork.

Responsibilities:

• Manage documentation for domestic and international deliveries.
• Communicate effectively with their clients and to relay messages between clients and personnel.
• Cover fellow employees when some of the teams are out of the office or absent.
• To communicate with production and store managers with regard to the stock of materials for the GBS and to order on their request.
• Liaise with Quality department and production with regard to new materials and products in terms of pricing and suppliers.
• Be clerical support for Production which may include: Typing, Printing, taking minutes, Receiving/Making Phone calls/ Emails Sourcing and sorting of C. Vs, Updating various forms and templates.
• Manages administrative and logistical processes for Contract re-dispensing.
• Greeting all visitors and make sure that all appropriate forms and or tasks are filled in and informing relevant personnel about visitors’ arrival.
• Answering calls and transferring to required person and relaying messages when necessary.
• Managing and tracking of purchase orders to suppliers from order to delivery.
• Liaising with Quality management on product quality, certification and validation issues.
• Liaising with finance and administration regards payment.
• Using Sage and Microsoft excel to store Manufacturing purchase order information in correct folders through to issuing and scanning all related documents.
• Communicating and organizing with all forwarders & Delivery drivers to arrange delivery of all Manufacturing goods.
• Checking if delivery docket matches purchase orders for manufacturing stock/supplies and contacting supplier if any discrepancies occur.
• Preparation and printing of labels for Manufacturing e.g. bottle bags.
• Preparation of certificates of conformance and internal delivery dockets for manufacturing.
• Generation purchase orders to suppliers for all manufacturing.
• Updating and monitoring all relevant manufacturing reports/spread sheets when applicable.
• File hardware inspection sheets into the correct folder and then update the hardware inspection report on excel.
• Print and replace attendance sheets by front door and both GBS floors.
• Liaising with Quality management on product quality, certification and validation issues.
• Managing and tracking of purchase orders to suppliers from order to delivery.
• Using Sage and Microsoft excel to store re-dispensing purchase order information into correct folders through to issuing and scanning all related documents.
• Communicating and organizing with all forwarders & Delivery drivers to arrange delivery of all re-dispensed goods.
• Checking if delivery docket matches purchase orders for dispensing material supplied by customer and contacting customer if any discrepancies occur.
• Preparation and printing of labels for Contract Re-Dispensing e.g. Waste Labels.
• Preparation of certificates of conformance and delivery dockets for repackage product.
• Generate purchase orders to suppliers for all manufacturing product needed.
• Updating and monitoring all relevant manufacturing reports/spread sheets when applicable e.g. planning and scheduling all re-dispensing projects.
• Manage stock levels of materials for contract re-dispensing.

Qualifications & Experience:

• Qualification in Supply Chain, Logistics or similar.
• 3 years’ experience working in a busy environment.
• Organized, good computer skills, good at multi-tasking, attention to detail, discrete, likes working in fast passed environment.
• Proficient in word and excel.
• Experience in Sage 50.
• Level 2/3/4 in Office Administration.