Document Controller

  • Contract
  • Dublin

Website Ref:TPM04410

A Document Controller is required for a biopharmaceutical company in South Dublin.


  • Responsible for the archival of GMP records in compliance with the company’s record retention schedule.
  • Co-ordinates record retrieval from in-house and external storage provider as required by internal customers.
  • Provides archive support during audits and inspections to ensure rapid retrieval of records from internal and external archives as requested by the auditors/inspectors and internal customers.
  • Performs record destruction at the end of the retention period for both the company and third-party business partners as necessary.
  • Understands record requirements and ensures effective resolution of electronic record management system queries or requests.
  • Provides support and training to staff on the site electronic record management system.
  • Issues, reviews, reconciles and archives paper logbooks in accordance with Good Documentation Practices.
  • Prepares documents for offsite storage and co-ordinates transport of records off-site.
  • Identifies improvements to archiving procedures and implements those identified to improve efficiency and streamline the record archival and retrieval process.
  • Gathers meaningful metrics for the archival process and critically evaluates the data gathered to be used to drive archive improvement measures and efficiencies.
  • Communicates archive deliverables clearly with management and stakeholders on a regular basis.
  • Works with all departments to ensure that records are archived in a regular manner and develops a schedule.
  • Maintains the electronic table of contents for all QA procedures and methods.
  • Provides site-wide support on the reconciliation of controlled forms.
  • Prepares document listing for audits and inspections.
  • Provides support to the Quality Systems team in the generation of team metrics.
  • Supports the Quality Systems team deliverable as required during audits and inspections.
  • Undertake other duties that may be assigned by manager.

Qualifications & Experience:

  • Third level qualification e.g. B.Sc . in science/pharmacy.
  • 1 years’ experience in cGMP Quality environment; or equivalent combination of education and experience.
  • Document Management experience.
  • Excellent MS Word and Excel skills.

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