Administration Support Specialist

Summary:
An Administration Support Specialist is required for our client, a biopharmaceutical company in Dunboyne. The ideal candidate will work closely with Manufacturing Operations, organise and coordinate site visits and large events/town halls: support agenda planning, meeting logistics, safety PPE, security, catering, transfers and other tasks in support of various forums.

Responsibilities:

• Primary content owner/co-ordinator of the client’s SharePoint which is a go to reference for all staff, including org charts, useful information to support onboarding and stakeholders communications.
• Perform supporting activities for new hire onboarding in partnership with hiring manager(s).
• Partner with the leadership team to establish standard calendar meetings for the site.
• Business support: Ariba purchasing (self-service model applies), PPR (payment requests) – set up ground rules on this & provide troubleshooting support – How to guides – SME system support.
• Key Metrics management: using platforms such as Power BI, Digital and Analytics.
• Perform supporting activities for business travel as needed when issues arise, external training (offsite), internal training with vendors (onsite) and equipment ownership responsibilities as needed e.g. impairment.
• Help generate internal communications and supporting mechanisms such as email distribution lists,
• Other general administration tasks in support of daily run the business.

Qualifications & Experience:

• Must possess a minimum of 2 years of experience in the similar field.
• Demonstrated business support expertise and experience.
• Knowledge of Ariba purchasing or similar business tool.
• Proficiency with digital systems and metric management tools such as Power BI, Digital, Analytics (an advantage but not essential).