Administration Support Specialist

Website TPM04568

An Administration Support Specialist is required for a biopharmaceutical company in Dunboyne. The successful candidate will work closely with Manufacturing Operations, organise and coordinate site visits and large events/town halls: support agenda planning, meeting logistics, safety PPE, security, catering, transfers and other tasks in support of various forums.


  • Primary content owner/co-ordinator of the client’s SharePoint which is a go to reference for all staff, including org charts, useful information to support onboarding and stakeholders communications.
  • Perform supporting activities for new hire onboarding in partnership with hiring manager(s).
  • Partner with the leadership team to establish Standard Calendar Meetings for the site.
  • Business support: Ariba purchasing (self-service model applies), PPR (payment requests) – set up ground rules on this & provide troubleshooting support – How to guides – SME system support.
  • Key Metrics management: using platforms such as Power BI, Digital and Analytics.
  • Perform supporting activities for Business travel as needed when issues arise, External training (offsite), internal training with vendors (onsite) and equipment ownership responsibilities as needed e.g. impairment.
  • Help generate Internal communications and supporting mechanisms such as email distribution lists, other general administration tasks in support of daily run the business.

Qualifications & Experience:

  • Must possess a minimum of 2 years of experience in the similar field.
  • Demonstrated business support expertise and experience.
  • Knowledge of Ariba purchasing or similar business tool.
  • Ability to develop the role for business support to meet the needs of the site and to pinpoint opportunities to develop the role more broadly.
  • Proficiency with digital systems and metric management tools such as Power BI, Digital, Analytics (an advantage but not essential).

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